In today’s fast-paced marketing landscape, digital standees have emerged as a powerful tool for brands, event planners, franchises, and businesses to deliver dynamic content and create high-impact engagement at the point of presence. Whether you’re launching a product, hosting a multi-city event, running retail promotions, or showcasing services at expos, renting digital standees is a smart, cost-effective alternative to buying.
But how exactly does the rental process work? For many first-time users, there’s uncertainty around logistics, customization, installation, and post-event pickup. That’s why having a clear understanding of the end-to-end rental workflow helps ensure a smooth and hassle-free experience.
This step-by-step rental guide walks you through every phase of the process—from choosing the right screen type and submitting your branding assets to coordinating delivery, onsite installation, and final collection. Whether you need a single unit for a two-day mall campaign or 100+ units for a pan-India rollout, our digital standee rental system is designed for ease, flexibility, and scale.
Read on to discover how you can leverage this plug-and-play display solution across cities with minimal operational stress and maximum visual impact. Let’s get started with how it all comes together.
🧾 Step 1: Define Your Objective and Event Type
Before you reach out to any vendor, it’s crucial to define:
- Your event or use case: Is it a corporate conference, in-store promotion, exhibition, or wedding?
- Goal: Are you aiming to showcase a product, provide information, or collect user interaction data?
- Content type: Will you use videos, slideshows, dynamic feeds, or interactive apps?
🎯 Why this matters: Your rental choice (screen size, orientation, interactivity) depends heavily on your objective.
Tip: Create a short content plan or storyboard for what you want your digital standee to display.
📐 Step 2: Choose the Right Standee Type
There are several types of digital standees available for rent. Each serves different purposes:
✅ Standard LED Digital Standee
- Best for: Promotional displays, malls, hotels
- Resolution: Full HD / 4K
- Orientation: Portrait (vertical) is standard
✅ Interactive Touchscreen Standee
- Best for: Exhibitions, product demos, education events
- Features: Multi-touch, app integration, form filling
✅ Battery-Powered or Portable Standees
- Best for: Outdoor use or areas without power access
✅ Network-Connected Smart Standees
- Best for: Multi-location campaigns
- Features: Remote content updates, analytics tracking
Tip: Discuss your space and audience type with the vendor—they’ll help match the right model.
📞 Step 3: Reach Out to a Reputable Vendor
Shortlist trusted digital standee rental providers in your region. Look for:
- Verified Google ratings
- Pan-India service coverage
- Portfolio of past events
- Range of standee options
- Responsive customer support
What to Ask the Vendor:
- Available sizes and resolutions
- Rental cost (daily/weekly/monthly)
- Inclusions (transport, installation, branding)
- Backup support or contingency plans
Tip: Always request a quote with itemized details and photos/videos of the exact models available.
🧾 Step 4: Finalize Quotation and Custom Requirements
Once you’ve shortlisted a vendor, move toward finalizing your order. At this stage:
Key Customization Options:
- Branded vinyl wrapping
- Intro animations or splash screens
- Custom orientation (landscape or portrait)
- Scheduled content loop or interactivity
Discuss:
- Dates & duration of rental
- Location of delivery and any logistic challenges
- Whether any permissions are needed (malls, hotels, etc.)
- Standby technician requirements (optional but recommended)
Tip: Confirm content format (e.g., MP4, JPEG, HTML5) and resolution specs to avoid compatibility issues.
🧑💻 Step 5: Submit Content & Branding Materials
To avoid last-minute hassles, submit your content at least 48–72 hours before delivery. This gives the vendor time to:
- Pre-load the media player
- Configure looping or scheduling
- Install custom templates or overlays
Common Content Types:
- Product videos
- Testimonials
- Animated slideshows
- QR codes for lead capture
- Event branding & welcome messages
Pro Tip: Send content in vertical format (portrait) for standard standees, ideally in 1080×1920 or 2160×3840 resolution.
🚚 Step 6: Delivery, Setup, and Installation
Your vendor will typically arrive a few hours before the event for setup. Here’s what this includes:
✅ What to Expect:
- Standee securely packed and transported
- On-site unpacking and assembly
- Power connection and media testing
- Branding wrap application (if applicable)
Ensure there’s sufficient power supply, space, and Wi-Fi (for smart standees) available at the venue.
Tip: Always check if the vendor provides:
- Extension cords
- Safety grips/stoppers
- On-site demo of how to manage content (if needed)
🧪 Step 7: Final Content Testing and Walkthrough
Before your event starts, run a final walkthrough to test:
- Content playback (looping, clarity, sync)
- Touchscreen responsiveness (if interactive)
- Audio levels (if sound is used)
- Transitions and animations
Ask the vendor to stay till the event begins for troubleshooting, if possible.
Pro Tip: Keep backup content (on USB) ready in case of file corruption or internet issues.
📢 Step 8: During the Event – Monitor and Engage
Once live, your digital standee becomes your silent brand ambassador.
During the Event:
- Monitor engagement (time spent, responses, QR scans)
- Take videos/photos for social media
- Use the standee as a secondary lead capture or branding tool
- Encourage visitors to interact (in case of touch-enabled models)
Insight: If your vendor offers real-time monitoring or remote support, ask them to keep an eye on uptime and screen health.
🔧 Step 9: Dismantling and Pickup
After your rental period ends, the vendor will handle:
- On-site dismantling
- Equipment repackaging
- Transport back to base
Ensure the venue is accessible during pickup, and no components (remote, USB, branding wraps) are missing.
Tip: Request a feedback form or closing invoice to document any damage, extras, or security deposit return (if applicable).
📊 Step 10: Analyze Results & Plan Next Campaign
Don’t let the rental end with the event. Take time to review performance:
- Was the content effective?
- Did the digital standee help attract attention or leads?
- Any technical issues or areas to improve?
Use this learning for future rentals. Many vendors offer retention discounts or package deals for long-term clients.
🌍 Available in These Major Indian Cities
- Mumbai – Corporate expos, product launches
- Delhi NCR – Trade shows, conferences, mall activations
- Bangalore – Tech expos, startup showcases
- Hyderabad – Retail displays, luxury weddings
- Pune – University events, real estate promotions
- Ahmedabad – Cultural expos, textile fairs
- Chennai – Franchise promotions, store branding
- Kolkata – Exhibitions, event management
- Jaipur – Destination weddings, art festivals
- Lucknow – Govt campaigns, education fairs
📦 Vendors offer PAN-India delivery in 24–48 hours in most metro and Tier-II cities.
💬 Quick Tips for a Smooth Rental Experience
- Book your standee at least 5–7 days in advance.
- Send high-resolution vertical content.
- Always get written confirmation of features included.
- Choose touchscreen models for events with product interactions.
- Request a tech demo during setup.
- Use QR codes for lead capture and interactivity.
- Add branding wraps to stand out in exhibitions.
- Ask for backup content on USB.
- Record how people interact for post-event content.
- Use multiple standees for directional branding.
FAQs
🙋♂️ 1. How do I start the process of renting a digital standee?
You can begin by contacting the rental provider via their website, phone, or email. Most vendors have an enquiry form where you specify your event date, location, screen size preference, and content requirements. Based on your inputs, a rental quote will be shared. Once approved, you’ll be guided through the customization, content upload, and logistics steps. For bulk rentals or corporate projects, a dedicated account manager may be assigned to coordinate the process. Early booking is recommended, especially during festive or expo seasons.
📦 2. What kind of digital standees are available for rent?
Rental providers typically offer a range of models such as 32”, 43”, 55” and 65” screens in non-touch, touchscreen, and Android-enabled formats. Some providers also offer outdoor digital standees with weather-proof bodies and high-brightness displays. You can choose based on the size of your venue, interaction needs, or visual goals. Many clients opt for Android-based smart standees to enable cloud content management. Screen orientation (portrait or landscape) can also be customized in some cases.
🎨 3. Can I get the digital standee customized with my branding?
Yes, full customization is available. Most rental packages include vinyl wrapping services where your logos, artwork, product visuals, and color themes are printed and applied to the frame of the standee. This creates a cohesive branded look. Content customization is also possible—videos, slides, and interactive apps can be uploaded beforehand. If you’re running location-specific offers or multilingual campaigns, regional versions of content can also be preloaded before dispatch.
🚚 4. How is delivery and installation handled?
Delivery is usually handled by the vendor’s in-house logistics team or a trusted third-party courier. In metro cities, same-day or next-day delivery is often possible, while tier-2 or tier-3 cities may require 2–4 days. A technician or delivery agent sets up the device on-site, plugs it in, ensures the content is working, and provides basic usage instructions. Installation typically takes 10–20 minutes per unit. For large rollouts, advance planning is coordinated with a project manager.
🔌 5. What power or technical setup is required at my venue?
All digital standees require a standard 220V power socket—similar to any home appliance. No special networking or equipment is needed unless you are using advanced CMS or interactive modules. The setup is typically plug-and-play, with preloaded content ready to go live once powered on. If your venue has network access, Wi-Fi-enabled units can also sync to remote CMS dashboards. Outdoor setups may require shade or shelter to prevent overheating.
⏳ 6. What are the rental duration options and how flexible are they?
Rental durations are very flexible—ranging from just 1 day to several months. You can rent for weekend events, week-long expos, or even long-term campaigns. Pricing is typically calculated on a per-day basis, but discounts are applied for longer rentals. Some vendors allow extensions at short notice, subject to availability. You can also scale up during the rental period by requesting more units if footfall increases or campaign needs expand.
🧾 7. What documents or payments are required to confirm the rental?
Once you finalize the quote, most vendors will issue a proforma invoice for advance payment (usually 50–100%). For corporate clients, GST billing, NDAs, or vendor onboarding documents may also be required. Some providers may ask for a refundable security deposit, especially for high-value devices or longer rentals. Once payment and paperwork are completed, your order is processed, and branding + dispatch begins as per schedule. Fast-tracked rentals may require full advance payment.
📊 8. Can I track how my content performs during the campaign?
Yes, if you’re using touchscreen or smart standees with CMS integration, you can get detailed analytics such as video impressions, dwell time, number of scans (if QR is used), and form submissions. These metrics help assess campaign ROI, visitor engagement, and conversion performance. Some vendors offer post-campaign reports summarizing the data. Even for static content, feedback from staff or footfall counters can give qualitative insights into effectiveness.
🔁 9. What happens after the rental period ends?
At the end of your rental term, the vendor arranges pickup from your location—usually within 24 hours of the campaign end. You don’t need to dismantle or pack anything. The team will unplug the device, check for any damages, and transport it back. If content backups or analytics reports are included, they are shared within a few days post-return. Security deposits (if applicable) are also refunded once the equipment is inspected.
📞 10. Who do I contact if something goes wrong during the rental?
A reliable vendor will always offer technical support via phone, email, or dashboard ticketing throughout your rental duration. In major cities, on-ground technicians may be sent in case of screen issues or hardware failures. Backup devices may also be deployed in urgent scenarios. Some vendors offer proactive support, including health monitoring of standees using smart diagnostics. Always ensure you choose a vendor with a responsive support system and national presence.
💬 Client Testimonials
1. Rajeev Malhotra – Event Organizer, Delhi
“We used digital standees for our annual tech summit in Delhi. The rental process was incredibly smooth. The vendor guided us through each step—from choosing the right model to installing it at Pragati Maidan. Their technical team arrived on time and helped upload our presentations. The standees added a premium feel and wowed our sponsors. Would 100% recommend this service for professional events!”
2. Priya Sharma – Retail Marketing Head, Mumbai
“Our mall-based retail activation in Mumbai needed high-impact visual tools. We rented two digital standees with custom wraps and dynamic video content. The content team helped us format files correctly and even added our QR code. The entire experience was plug-and-play. The standees attracted over 3,000 scans in three days!”
3. Aditya Khurana – Wedding Planner, Jaipur
“We rented interactive digital standees for a luxury wedding in Jaipur. The guests loved the touchscreen memory wall, and the couple could showcase their journey beautifully. The vendor handled everything, from pre-event rehearsals to dismantling late at night. It was a flawless experience and something we’ll be offering in all future destination weddings.”
4. Megha Arora – Corporate HR Manager, Bangalore
“We hosted our annual employee town hall and wanted a modern approach to announcements. Renting a standee with real-time content updates made a huge difference. From health tips to agenda highlights, everything was delivered dynamically. The feedback was amazing. We’re planning to keep one standee in our reception area permanently.”
5. Siddharth Jain – Franchise Owner, Hyderabad
“I run a multi-city franchise and was looking for a way to maintain consistent branding. We rented cloud-connected standees that updated content remotely. This saved time and ensured uniformity across 5 cities. Setup was seamless and customer support was quick to respond to every query. Great ROI.”
6. Sneha Pillai – Fashion Designer, Kochi
“For our runway showcase, we needed stylish digital signage. The standees were delivered well in advance, perfectly wrapped in our brand colors. My portfolio videos looked stunning in 4K resolution. The visual impact helped boost post-show inquiries by nearly 40%. Very happy with the rental experience.”
7. Amit Bansal – Startup Founder, Pune
“We were launching our app and used digital standees at a co-working event in Pune. The interactive demo helped us get live sign-ups during the event. It felt like we had our own digital salesperson on the floor. The process from booking to return was professional and budget-friendly.”
8. Dr. Neha Kulkarni – Hospital Administrator, Ahmedabad
“We used standees for a health awareness campaign at our hospital. The information looped in HD and helped educate visitors without requiring manual effort. The vendor also provided a simple dashboard to update health tips weekly. The standees made patient education scalable and efficient.”
9. Ravi Deshmukh – Exhibition Booth Manager, Nagpur
“We needed attention-grabbing signage for our booth at a regional trade show. Renting a 55” vertical digital standee added the wow factor. The team customized the content flow and scheduled delivery right before booth setup. It ran non-stop for 3 days without a glitch. It was worth every rupee!”
10. Anjali Verma – Marketing Consultant, Chandigarh
“My client wanted a modern presentation format for a press launch. We went with two branded standees, and they became selfie points during the event! Not only did they display content clearly, but they also doubled as aesthetic props. The vendor offered same-day support when we needed a last-minute video fix. Highly recommended for PR agencies.”
🎯 Final Call to Action – Simplify Your Standee Rental with Expert Support
Ready to take your event, campaign, or promotion to the next level with a digital standee? Our streamlined rental process ensures that you get the right screen, with the right features, delivered and installed on time—across India.
✅ HD/4K displays
✅ Touch or non-touch options
✅ Content management assistance
✅ Fast delivery + installation
✅ Live support during your event
Get a FREE Quote in 24 Hours!
📍 Address: Rani Jhansi Road, Jhandewalan, New Delhi – 110055
📞 Call/WhatsApp: +91 82875 93465 | +91 99994 42234 | +91 99994 42298
📧 Email: maxprodisplaysdigital@gmail.com
📌 Just share your requirements – we’ll handle the rest! ✔️ Site Visit Available | ✔️ Same-Week Installation | ✔️ One-Year Warranty